Executive assistant

Job Description

Insight Global is looking for an Executive Assistant to join one of their private equity clients in Midtown, New York City. The Executive Assistant will support senior professionals with calendar and travel management, meeting prep, expense reporting, vendor coordination, database maintenance, presentation development, and general office operations.

Responsibilities:

-Oversee executive calendar management, including scheduling and coordinating meetings and calls

-Prepare and circulate meeting agendas, presentations, and related materials

-Review and submit expense reports with proper documentation and timely processing

-Arrange comprehensive travel itineraries, including flights, ground transportation, and accommodations

-Serve as a liaison with vendors; manage invoice review and budget reconciliation

-Support building operations, including access coordination and facilities management

-Maintain structured and accessible electronic filing systems

-Compile and distribute weekly call materials; update and monitor deal activity in DealCloud

-Assist the compliance team with internal reporting and documentation

-Manage procurement of office and IT supplies

-Organize and execute team and office events such as annual meetings and offsites

-Facilitate recruitment processes and onboarding for new hires

-Provide support for portfolio company documentation and reporting needs

-Oversee pantry and supply closet inventory, including ordering and restocking

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [email protected] learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Skills and Requirements

-5+ years' experience of executive assistant experience

-Experience working with executive in a Private Equity, Hedge Fund, or financial services industry

-Ability to work with several executives simultaneously

-Strong calendar management experience

-Concur experience

-DealCloud CRM experience