Accounts Receivable Clerk

Accounts Receivable Clerk

About The Only Agency

As a creative management agency, we represent wardrobe stylists, makeup artists, hair stylists, manicurists, photographers, creative directors, and more. With hubs in New York, Los Angeles, Nashville, and London, we are at the heart of the industries we serve. We champion creative leaders who persistently redefine trends and push the limits in the fashion, beauty, and entertainment industries. We are masters at establishing connections and pairing creatives to meet the needs of our celebrity, brand, and editorial partners.

About The Role

We are seeking a detail-oriented and proactive Accounts Receivable Clerk to join our fast-paced accounting department. This is a fantastic opportunity for someone looking to build a career in accounting within the exciting world of fashion and entertainment. You will be a key player in ensuring the financial health of our agency by managing the full cycle of our accounts receivable and billing processes.

The Accounts Receivable Clerk will be responsible for a variety of accounting and bookkeeping duties related to accounts receivable. This includes processing incoming payments, maintaining accurate and up-to-date records, and ensuring the timely collection of outstanding invoices. The ideal candidate will be a proactive problem-solver with strong numerical skills and a commitment to accuracy.

Key Responsibilities

• Collaborate directly with our talent agents to create, verify, and issue detailed invoices.
• Process, post, and reconcile customer payments, including checks, credit card transactions, and ACH payments.
• Proactively monitor accounts receivable and manage our collections process.
• Maintain and update customer files and records.
• Serve as a primary point of contact for client billing inquiries, maintaining positive and professional relationships.
• Investigate and resolve billing discrepancies and customer inquiries.
• Communicate with customers via phone and email regarding their account status and outstanding balances.
• Prepare and distribute regular reports on the status of accounts receivable.
• Provide support for ad-hoc accounting projects and administrative tasks as needed, demonstrating flexibility and a team-player attitude.

Skills and Qualifications

• High school diploma or equivalent is required. An Associate's or Bachelor's degree in Accounting, Finance, or a related field is a plus.
• Proficiency with Google Workspace, with a strong command of Google Sheets
• Proficiency with Microsoft Office Suite, with a strong command of Excel.
• Experience with QuickBooks Online is highly desired but not required for a candidate who is a quick learner.
• Excellent data entry skills with a high degree of accuracy and attention to detail.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proven ability to handle confidential information with discretion and professionalism.
• A positive attitude and a willingness to learn and grow with the company.
• Prior experience in an office or accounting environment is advantageous but not required.

At The Only Agency, we value in-person collaboration. This role is based out of our NYC office, and will require a presence in the Manhattan office 4-5 days a week. General working hours are 9:30AM-6:00 PM

The offered salary for this role will be based on factors such as experience, education, skill set, geographic location, and the specific responsibilities of the role.