Administrative Assistant - Admin

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Health Advocates Network is currently seeking an Administrative Assistant to work at a facility in New York, NY. These are registry positions with our company.

Pay Rate: $20 / hour

• W2

Shift Details

• M-F 37.5 hours per week, 9-5 negotiable
• Minimum Candidate Qualifications:

The Candidate Must Have a Minimum Of

a-1. Bachelor's Degree OR a-2. High School / High School Equivalency Diploma with two years of experience in administrative

support.

And

b. Two years of Microsoft Office Suite experience

c. Two years of database software experience

d. Eligible to work in New York State

• Job Description and Required Services:
• Use of various information technology applications such as email, database, spreadsheets, and word processing

Applications (including Microsoft Office Suite And Oracle Peoplesoft)

• Composes, types, and distributes correspondence, and reports
• Sets up and manages paper and electronic filing systems
• Creates, maintains, and enters information into spreadsheets and databases:
• (SLMS, DFS Designations, Fed Provider)
• Updates SLMS and Fed Provider database as changes are made to enrollments, find replacements for

classes, inform Fed providers of changes, track, collect and record certificates/attestations for completed

classes (in SLMS)

• Creates and maintains SLMS courses and classes for Fed Provider and NAIC:
• Maintains records for Fed Provider and NAIC courses
• Track, collect and record certificates/attestations for completed classes
• Answers telephone; give information to callers, takes messages, and transfers calls to appropriate individuals.
• Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. Enters visitor information

into Building Security system.

• Operates office equipment such as printers, scanners, copiers, etc.; and arranges for repairs when equipment malfunctions.
• Manage Training Unit correspondence and mail:
• Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries
• Mails various items including letters, reports, and training materials; and prepares packages and arranges for them

to be shipped

• Completes forms in accordance with agency procedures
• Locates and attaches appropriate files
• Makes copies of various documents, places them in proper files, and distributes them to appropriate staff
• Manage the Training Unit shared email accounts:
• Handles inquiries from staff or forwards them to program managers
• Locates and attaches appropriate files to incoming correspondence requiring replies
• Files completed inquiries
• Schedules and confirms appointments for clients, customers, or supervisors
• Creates and Maintains SLMS records for these learning events and provides staff with certificates as

needed

• Manages Training resources (rooms and equipment):
• Manages training rooms and resources, coordinates with Office Services and IT Helpdesk on rooms requests
• Communicates with Office Services and IT Helpdesk to ensure that room resources/technology are in

working order and submits requests for maintenance/ assistance when necessary

• Searches for information using various sources including the internet.
• Participates in projects or contributes to committee or teamwork.
• Other duties as assigned.

Preferred Skills/abilities

• Proficiency in various information technology applications such as email, database, spreadsheets, and word processing

applications (including Microsoft Office Suite and Oracle Peoplesoft)

• Familiarity with virtual meeting platforms (Webex, Teams, Adobe Connect, etc).

Benefits

• Medical
• Dental
• Vision
• Term Life
• Short-Term Disability Coverage
• 401K

If interested, please apply through this job post. You may fax a copy of your most recent resume to 877-858-623. If you have any questions, please feel free to call at (800) 928-5561 and ask to speak with Jonathan (Monday-Friday 8:30 AM-5:00 PM PST).

Health Advocates Network, Inc. is an equal opportunity employer. All qualified applicants shall receive consideration for employment without regard to any legally protected basis under applicable federal, state or local law, except where a bona fide occupational qualification applies. EOE including Veterans/Disability

If you have questions about this posting, please contact [email protected]