International Multi-Subsidiary Accounts Payable Coordinator

We Speak Safety and Efficiency:

In September of 2024, Bestpass, Fleetworthy, ExpressTruckTax and Drivewyze rebranded as Fleetworthy. This rebrand reflects our ongoing mission to simplify fleet safety, compliance, and toll management under one unified brand.

Fleetworthy is revolutionizing road safety and fleet management with a command center for safety, compliance, and efficiency. Our connected suite provides real-time insights and control, enabling customers to maximize efficiency, reduce risk, and save money.

With technology that unifies safety, compliance, toll management, weigh station bypass, and more, Fleetworthy empowers organizations to perform at their best. We simplify operations to ensure every vehicle and driver is not just compliant, but beyond compliant. Supporting millions of drivers and vehicles, Fleetworthy is leading a new era in road safety and fleet technology.  

At Fleetworthy, you’re in the driver’s seat!

The International Multi-Subsidiary Accounts Payable (AP) Coordinator is responsible for managing and processing accounts payable activities across multiple domestic and international subsidiaries. This role ensures accurate invoice processing, timely payments, compliance with global financial policies, and strong cross-department communication. The coordinator will work closely with vendors, internal departments, and finance teams across regions to maintain efficient, accurate, and well-documented AP operations.

Key Responsibilities

Invoice Processing & Workflow Management

• Process high-volume invoices for multiple international and domestic subsidiaries (Approximately 3,000 invoices per month across 6 subsidiaries).


• Validate invoice accuracy, including pricing, coding, approvals, and purchase order matching.


• Ensure accurate general ledger coding and subsidiary allocation.


• Maintain electronic AP workflow systems and route invoices for approval.


• Monitor invoice queues to ensure timely processing and follow up with approvers.

Vendor Management

• Handle annual 1099-MISC calculations, form creation, and timely submission to the IRS and vendors.


• Serve as the primary contact for vendor inquiries across all regions.


• Maintain vendor files, including W-8/W-9 documentation, payment information, and compliance forms.


• Resolve vendor discrepancies, payment issues, and statement reconciliations.


• Build strong vendor relationships while ensuring compliance and company policy adherence.


• Subcontractor COI validation when working on job sites/ offices.

Payment Processing

• Prepare weekly payments including Credit Card, ACH, wire (domestic and international), and check runs.


• Ensure currency accuracy and support foreign currency payment processes.


• Monitor success of all ap payments including credit card, ACH, Wire and Check.


• Coordinate with treasury teams regarding cash flow and funding needs.


• Validate bank details to prevent fraud and ensure secure payment practices.

Subsidiary Coordination & Compliance

• Support AP operations for multiple subsidiaries, including adherence to local country tax rules and regulations.


• Ensure compliance with internal controls, audit requirements, and company policies.


• Support intercompany transactions and cross-subsidiary expense allocations.


• Assist with month-end close tasks including AP accruals, reporting, and reconciliation.

Reporting & Analysis

• Run and maintain AP aging reports for each subsidiary.


• Provide metric reporting such as invoice volume, payment cycles, and unresolved AP issues.


• Assist with audits (internal, external, and regulatory) by preparing requested documentation.

Process Improvement

• Identify efficiencies to streamline AP processing for multi-entity operations.


• Contribute to AP system upgrades, automation initiatives, and workflow enhancements.


• Document internal AP processes and support global standardization.

Qualifications

Education & Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.


• 2–5 years of accounts payable experience, preferably in a multi-subsidiary or international environment.


• Experience with AP automation tools or ERP systems highly preferred.

Skills & Competencies

• Strong understanding of AP principles, international payment processing, and basic accounting.


• Ability to manage multiple entities, currencies, and high-volume workloads.


• Excellent communication skills for working with global vendors and internal teams.


• Strong analytical and problem-solving abilities.


• High attention to detail and organizational skills.


• Proficiency in Excel and financial systems.

Key Attributes for Success

• Ability to work across time zones and coordinate with global teams.


• Solid understanding of multi-currency and exchange rates.


• Strong sense of ownership, accountability, and confidentiality.


• Adaptability to shifting priorities and international operational differences.


• Commitment to accuracy, efficiency, and continuous improvement.

Work Environment

• Collaboration with finance, procurement, and subsidiary teams.


• Fast-paced, detail-oriented work setting.

Additional Duties

Other responsibilities may be assigned as necessary to support the finance department and global accounting operations.

Compensation

$60,000 to $80,000

What Drives Us to Work Every Day:

• We pride ourselves on making a difference, for our employees, clients, and their businesses.


• We accept team members for who they are and what they bring to the table.


• We are proud to build all our relationships based on transparency and trust.


• We are a team of energetic and curious individuals passionate about the work we do every day!

Our Core Values – We are 1TEAM

• People 1 st - People 1st! We win as a team by collaborating, having each other’s backs, and bringing out the best in each other. We always treat others as they would like to be treated.


• T rust - We inspire trust by delivering on our promises, owning outcomes, being transparent in our communications, and acting with integrity.


• E very Trip Matters - Because every trip that our customers take is important to them, it's important to us. Whether it is a load being hauled across the country or a service vehicle traveling on a toll road, our customers count on us to deliver the right expertise, software, and data to make every trip safe, efficient, and productive.


• A lways Innovating - We solve for the customer and focus on outcomes. We are nimble in our approach. When we fail, we fail fast and learn from it. We are here to disrupt, not to fit in.


• M indset - We are committed to a growth mindset. Our efforts and attitudes are what determine our abilities. We embrace good criticism. We seek new challenges. We never stop learning.

About Bestpass: Bestpass is a comprehensive payment platform provider and leader in toll management solutions for commercial fleets of all sizes. Bestpass saves fleets time and money by consolidating payments and providing insight into cost per vehicle. Bestpass, founded in 2001, covers 100% of major toll roads across the U.S., supports more than 30,000 customers, and processes over $1.5 billion in toll transactions annually. Bestpass offers a range of toll coverage options for owner-operators, regional fleets, and national fleets, as well as customized solutions for specific needs.

About Fleetworthy Solutions: Fleetworthy Solutions, Inc. provides DOT safety and regulatory compliance services to commercial fleets that take them Beyond Compliant. Fleetworthy combines exceptional client service, advanced technologies, and more than 40 years of transportation industry expertise to make sure that drivers and assets are truly fleetworthy. The company helps private fleets, for-hire carriers and third-party logistics companies of all sizes surpass compliance of federal, state, and local regulations and streamline processes to reduce costs and mitigate risks.

Fleetworthy is committed to fostering a diverse and inclusive culture that is respectful and welcoming of individual differences. We are proud to be an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or maternity status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations