Executive Assistant for Office of General Counsel

The Company

Friedman Vartolo LLP is a fast-growing, New York-based law firm specializing in real estate and default services, with over 300 employees providing top-tier legal services to our clients in seven states. While our legal expertise sets us apart, it's our mindset that drives us forward. We bring a fresh, fast-paced energy that drives our momentum and shapes how we approach every challenge.

We are a company that chooses to dig deeper, solving problems at the root instead of settling for surface fixes. Here, there are no passengers because every individual adds value, owns outcomes, and moves the firm forward. With an underdog mentality, we embrace constant elevation, always sharpening, always climbing, and never coasting. When challenges come, we row together and lean in as one team to get the job done, no matter what.

The Position

Friedman Vartolo LLP is looking for an Executive Assistant to join the Office of General Counsel (OGC). In this role, you will provide comprehensive administrative support to the legal department, ensuring its smooth and efficient operation. Your responsibilities will include managing a variety of clerical and administrative tasks. The ideal candidate will be highly organized, detail-oriented, and able to handle sensitive, confidential information with the utmost discretion.

This full-time, exempt position and is expected to work out of our Garden City office. The standard schedule is 38 hours per week, with hours from 9:00 AM to 6:00 PM Monday through Thursday, and 9:00 AM to 4:00 PM on Fridays, with flexibility to work a hybrid-remote schedule after 90 days of successful employment in good-standing with the firm.

Responsibilities:

• Assist the OGC in managing their calendar, including scheduling meetings, coordinating appointments, and prioritizing tasks.
• Prepare agendas, meeting materials, and presentations for board meetings, client consultations, and internal legal meetings.
• Act as the primary point of contact between the OGC, internal teams, external clients, and third-party vendors.
• Draft, proofread, and edit legal documents, correspondence, and contracts, ensuring accuracy and compliance with firm policies.
• Maintain an organized filing system for both physical and digital documents, ensuring legal documents are readily accessible.
• Coordinate with external counsel, vendors, and other stakeholders as necessary.
• Handle confidential and sensitive information with the utmost discretion and professionalism.
• Support the preparation and maintenance of corporate compliance documents and filings.
• Help track specific litigation matters for the department, keeping relevant stakeholders informed of updates and deadlines.
• Provide general administrative support to the broader legal team as needed.

Requirements:

• Bachelor's degree preferred or equivalent relevant experience in a legal or administrative field. Previous experience in a legal or default services firm is a plus.
• Minimum of 3 years' experience supporting senior executives, preferably in a legal, financial, or professional services environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication skills.
• Exceptional organizational skills with the ability to prioritize tasks effectively.
• Ability to work independently with minimal supervision.
• High attention to detail and accuracy.
• Strong ability to handle confidential and sensitive information.
• Familiarity with legal terminology and basic legal processes.
• Professional demeanor with a strong customer service orientation.
• Adaptable, proactive, and able to thrive in a fast-paced, high-pressure environment.
• Strong interpersonal skills with the ability to work well with colleagues and clients.

Compensation/Benefits

We offer a compensation package that will be commensurate with experience and a competitive benefits package including medical, dental, vision, flex spending, 401k and gym/fitness membership reimbursement.

ADA Compliance

Consistent with the Americans with Disabilities Act (ADA), it is the policy of Friedman Vartolo to provide reasonable accommodations when requested by a qualified applicant or candidate with a disability, unless such accommodation would cause an undue hardship for Friedman Vartolo. If you require a reasonable accommodation to complete a job application, pre-employment testing, a job interview or to otherwise participate in the hiring process, please contact Recruitment at [email protected] to request an accommodations.

Location

Garden City office