Administrative Assistant - Engineering AI

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Administrative Assistant - Engineering AI

Location

New York

Business Area

Engineering and CTO

Ref #

10049670

Description & Requirements

Bloomberg is a global leader in business and financial information, news, and insight. We use innovative technology to deliver trusted data and bring transparency to the financial markets. Our customers around the globe rely on us for the information and tools they need to make critical investment decisions and remain connected across all sides of the financial community.

What’s the role?

We are looking for an Administrative Assistant to join our Engineering department and support the Head of Artificial Intelligence. In this role, you will confidently handle a wide range of administrative and executive support-related tasks. You are accustomed to maintaining effective lines of communication, keeping stakeholders fully informed of critical issues, and making quick decisions while thinking on your feet.

You are reliable, dedicated, proactive, organized, independent, and highly detail-oriented. You are comfortable communicating and interacting at senior levels, both internally and externally, and understand the importance of discretion in all matters.

This role requires on-site presence at our New York office four days per week, with one day available for remote work.

We’ll Trust You To

• Ensure the Head of Artificial Intelligence’s time is used as effectively as possible
• Arrange domestic and international travel with careful attention to logistics, including availability during travel as needed
• Support various projects and work directly with the team to accommodate administrative needs
• Track and submit business-related expenses via the Bloomberg expense management tool, including those related to external business travel and internal activities
• Plan and organize departmental events and speaking engagements
• Perform ad hoc reporting as needed
• Complete tasks, assignments, and projects in a timely manner
• Work independently, often with little direct supervision
• Exercise a professional demeanor and attitude, and uphold confidentiality with regard to the team, business, and employees

You’ll Need To Have

• 5+ years of work experience as an administrative assistant
• Bachelor’s degree
• Proven knowledge of Microsoft Word, PowerPoint, and Excel (including formulas)
• Demonstrated ability to communicate effectively with both internal and external stakeholders
• Excellent organizational abilities and the ability to balance multiple projects in a fast-paced, dynamic work environment
• The ability to manage immediate and long-term priorities
• Strong attention to detail
• Proactive problem-solver

Salary Range = 85000 - 125000 USD Annually + Benefits + Bonus

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

We offer one of the most comprehensive and generous benefits plans available and offer a range of total rewards that may include merit increases, incentive compensation (exempt roles only), paid holidays, paid time off, medical, dental, vision, short and long term disability benefits, 401(k) +match, life insurance, and various wellness programs, among others. The Company does not provide benefits directly to contingent workers/contractors and interns.

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Bloomberg is an equal opportunity employer and we value diversity at our company. We do not discriminate on the basis of age, ancestry, color, gender identity or expression, genetic predisposition or carrier status, marital status, national or ethnic origin, race, religion or belief, sex, sexual orientation, sexual and other reproductive health decisions, parental or caring status, physical or mental disability, pregnancy or parental leave, protected veteran status, status as a victim of domestic violence, or any other classification protected by applicable law.

Bloomberg is a disability inclusive employer. Please let us know if you require any reasonable adjustments to be made for the recruitment process. If you would prefer to discuss this confidentially, please email [email protected]

If you have questions about this posting, please contact [email protected]