Electronic Document Specialist

Position Title

Electronic Document Specialist

Overview

St. John Fisher University is an independent, liberal arts institution that provides a transformative education to approximately 3,800 undergraduate, master’s, and doctoral students each year. Across its five Schools, Fisher offers nearly 40 majors in the humanities, social sciences, natural sciences, business, education, and nursing; 11 pre-professional programs; and master’s and doctoral programs in business, nursing, education, pharmacy, and public health. The University’s residential campus boasts a robust living and learning community and a successful intercollegiate athletics program. Fisher is a community where all are welcome, regardless of religious or cultural background.


The University continues to honor its founders, the Congregation of St. Basil, by embracing their motto, “Teach Me Goodness, Discipline, and Knowledge.” We are located in Pittsford, N.Y., seven miles outside of the city of Rochester. The campus is situated on 164 park-like acres—a beautiful setting for a warm, friendly campus community.

Job Responsibilities

Position Summary

St. John Fisher University is seeking applications for an Electronic Document Specialist to provide print-related support and customer service to an active campus Print Center.

Job Responsibilities Include

• Daily digital pre-press, job setup, and production of varied print requests utilizing digital printing presses, wide-format printers, bindery and finishing equipment.
• Create, produce and install wide-format graphics both at the Print Center and at other campus locations.
• Monitor print management system for incoming digital print orders, create new tickets for emailed jobs, and update job statuses as projects proceed through production and finishing. Provide estimates and invoices as needed. Register new users for web-to-print functionality, as well as general upkeep of the system.
• Provide customer service at walk-up window, as well as via email and phone.
• Assist customers with inquiries on file design, setup, production standards and templates for printed materials.
• Monitor inventory levels of paper, stationery, digital press, wide-format and finishing supplies.
• Process order requests through outside vendors and assist supervisor in purchasing outside print jobs as necessary.
• Assist supervisor in hiring, training, scheduling, and supervising student employees. Delegating finishing tasks and deliveries to student workers.
• Involvement with assessing department technologies, workflow processes and other duties as assigned by supervisor.
• Occasional maintenance of production and finishing equipment.

Education / Experience

Required : High School Diploma

Preferred : AAS or Bachelor’s Degree

Related experience : Aptitude for math, mechanically inclined for working with equipment/machinery. Experience with variable data printing.

Competencies / Skills

• Proficiency in Microsoft Word, Excel, PowerPoint, as well as Adobe Photoshop, Illustrator, InDesign, and Acrobat Professional.
• Knowledge of various file formats, file management processes, data storage standards.
• Attention-to-detail and organization in a sometimes fast-paced environment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Standing and Sitting : Various amounts of sitting, standing, walking, reaching, and bending throughout the day.
• Lifting and Carrying : Heavy lifting often required, (e.g., cartons of paper, rolls of paper, cut paper stock, fulfilled print orders, (ranging from 5-50 lbs). Carts and hand-trucks available for transporting heavy items.
• Manual Dexterity : Use of computer keyboard and office equipment. Operation and maintenance of production, bindery, and finishing equipment. Occasional use of hand tools (screwdriver, pliers, Allen wrench, X-Acto knife).
• Use of storeroom stepstool and ladder.

Supervision of Employees

Supervision of 6–8 student employees.

Work Environment

Well lighted, air-conditioned work area. No windows, concrete floors. Working with toners, cleaning products and machinery. Moderately high noise level.

Equipment to be Used

Familiar with:

• Printing equipment : Konica Minolta AccurioPress, HP DesignJet Wide Format, Graphtec Plotter
• Finishing Equipment : GBC and Accubind bindery equipment, power paper cutter, power creaser/perforator.
• Electronics : P.C. with Microsoft OS, Adobe Creative Cloud, Fiery Command Workstation

Job Type

Full-time

Work Hours

Generally a 40 hour work week, Monday – Friday, 7:30am-4:30pm. Hours may occasionally be extended on short notice to accommodate rush and high priority jobs.

Special Conditions for Eligibility

Minimum Number of References Requested

1

EEO Statement

It is the policy of St. John Fisher University to provide Equal Employment Opportunity to all employees and applicants for employment in accordance with the applicable federal, state, and local laws governing non-discrimination in employment in each locality in which the University has employees.


The University does not discriminate against applicants or employees in hiring, promotion, termination or the terms and conditions of employment on the basis of race, color, religion, gender, sex, perceived sex, gender identity, gender expression, the status of being transgender, sexual orientation, national origin, citizenship, age, disability, marital status, military status, veteran status, predisposing genetic, characteristics or genetic information, arrest or conviction record, status as a victim of domestic violence, or any other characteristic protected by law.


The Title IX Coordinator is the designated University official with primary responsibility for coordinating compliance with Title IX and related federal and state laws. The Title IX Coordinator, Meg Flaherty, Ph.D., can be reached by phone (585-385-8232), email ( [email protected] [email protected]>), in-person in Campus Center 209, or outside of business hours by contacting the Office of Safety and Security (585-385-8111).

Work Location

3690 East Ave., Rochester, NY 14618

FLSA

Non-Exempt

Salary / Hourly Range

$16.00 - $18.40 per hour

Notes

The salary range for this role is set based on a variety of factors, including but not limited to internal equity, qualifications, experience, and education. The above hiring range is one component of the University’s competitive Total Rewards package which can be viewed here

Posting Detail Information

Posting Number

S00792P

Desired Start Date

Open Date

Open Until Filled

Special Instructions to Applicant