Bookkeeping Assistant

Global Fueling Systems has delivered reliable fueling solutions for over 50 years. — and we’re just getting started. Our purpose is simple: to keep our clients’ fueling facilities running —efficiently, reliably, and safely . Global Fueling Systems Inc. is seeking a Bookkeeping Assistant in Long Island, New York. This position requires in-office attendance — remote work is not available .

Global Fueling Systems provides sales, design, repair, and maintenance of oil and gas fluid management systems, and motor vehicle fueling systems.

We are a group of fun and motivated industry professionals. We are looking for you to join our team! Please send your resume or call at 631-815-1361 to schedule an interview.

Global Fueling Systems Inc. is an equal-opportunity employer. We encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, age, national origin, marital status, citizenship, disability, or veteran status.

What Drives Us — And You

Our core values aren’t just words — they shape how we work, grow, and succeed together. If you’re the kind of person who takes pride in doing things right and enjoys being part of a team that supports each other, this is your kind of place.

• Take CARE of Each Other – If you’re not a team player, this isn’t your place. We’re a team, and we’ve built a culture of support, respect, and collaboration.


• ECSTATIC Customers – We’re proud to exceed expectations with service and precision.


• Radical CANDOR – We value honest, clear, and respectful communication — even when it's tough. If you avoid feedback or can’t give it constructively, you’ll struggle here.


• Be QUICK, But Don’t HURRY – We execute with accuracy and urgency, never sacrificing quality for speed.


• Innovation Is at Our Core – From tools to techniques, we never stop improving. If you resist change or don’t want to learn, this won’t be a good fit.

Bookkeeping Assistant’s Job Responsibilities:

1. Data Entry & Recordkeeping

• Accurately enter financial transactions into accounting software and related systems.


• Maintain current and accurate records of all financial activities.


• Review, process, and input invoices into the system.


• Update and manage vendor information in both current and legacy accounting platforms.


• Collaborate with the Invoicing Team to review and approve vendor invoices.

2. Account Reconciliation

• Assist with the reconciliation of bank statements and other financial accounts.


• Identify discrepancies and support their resolution under the supervision of the bookkeeper.


• Accurately match and apply customer payments within the accounting software.

3. Documentation & Filing

• Organize and maintain financial records in both physical and digital formats.


• Ensure all financial transactions are accurately documented and systematically filed.

4. Accounts Payable & Receivable Support

• Prepare and issue customer invoices; monitor incoming payments and follow up on outstanding balances.


• Assist in processing payments to vendors and suppliers in a timely and accurate manner.


• Coordinate with outsourced bookkeeping services to support financial tasks and ensure accurate recordkeeping.

5. Reporting & Financial Support

• Assist in preparing financial reports as requested by management or the accounting team.


• Monitor cash flow and accounts payable activity, providing insights to support financial decision-making.

6. General Administrative Tasks

• Sort and distribute incoming mail daily to the appropriate departments.


• Handle designated company deposits and share deposit slips with relevant departments for accurate recordkeeping.


• Answer incoming calls and direct them to the appropriate personnel or department.

Bookkeeping Assistant’s Skills/Qualifications:

• Associate’s degree in Accounting, Finance or related field


• 1+ years of experience in bookkeeping or similar role


• Strong knowledge of accounts payable process and financial regulation


• Excellent Organizational skills and memory skills


• Excellent Communication skills


• Excellent Microsoft Office skills


• Proficiency in accounting software (e.g., QuickBooks) and Microsoft Excel.


• Strong understanding of financial principles and bookkeeping best practices.


• Excellent attention to detail and accuracy.


• Ability to work independently, collaborate with a team, and manage multiple tasks effectively.


• Excellent Work Ethics


• Demonstrating excellent work ethics by consistently adhering to company core values and upholding professionalism in all tasks.

Please submit your resume to schedule an interview.

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