Accounts Payable Coordinator

Job Description

Job Description

Overview

Imperial Cleaning is one of the largest independently owned cleaning companies in the nation, providing professional cleaning services to Retail, Offices, Medical Facilities, Schools, Commercial Buildings, Financial Institutions, Municipalities, and more for over 30 years. Now over 1,000 employees strong, and with consistent double-digit sales growth year over year, Imperial Cleaning is well-positioned to continue its growth.

A central pillar of our success is effective and frequent communication with our customers to ensure that we meet their needs and achieve the highest level of customer satisfaction. We take great pride in our work and respond with a sense of urgency to resolve any issue that may arise. Our strong commitment to service excellence has enabled us to become an elite service provider for the retail luxury brand sector and we have the highest customer retention rate in our industry, over 4x the industry average.

Should you come to work at Imperial, you will find that we encourage input and creativity from employees at every level within our organization to improve and move our business forward. We welcome new employees to our growing family and team. When you join Imperial Cleaning you become part of a great family culture. At Imperial, we know that our people are our greatest asset and we take great care to find highly qualified candidates that share our commitment to growth and excellence.

Imperial Cleaning is an equal opportunity employer. We offer competitive compensation packages and a variety of benefits that provide our staff with a safe, respectful, and professional working environment. Our location: 151 Dixon Ave, Amityville is an upscale, professional building just off the 110 corridor - walking distance from the train station and town.

ESSENTIAL FUNCTIONS

▪ Operate computers programmed with accounting software to record, store, and analyze information.

▪ Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.

▪ Classify, record, and summarize numerical and financial data to compile and keep financial records.

▪ Calculate costs of materials, overhead, and other expenses, based on estimates, quotations and price lists.

▪ Maintain accounts payable spreadsheets and databases, using specialized accounting software where

applicable.

▪ Prepare and issue payments to vendors, suppliers, and outside employees.

▪ Place and manage all supply purchase orders

▪ Compare product deliveries with issued purchase orders and contact vendors when there are

discrepancies.

▪ Perform financial calculations, such as amounts due, interest charges, balances, discounts, equity, and

principal.

▪ Receive and review all invoices, including verification of invoice amounts using budgets, work tickets, and

purchase orders.

▪ Code and enter all invoices into ERP system.

▪ Accrue invoices not received by month end closing, contact vendors for missing invoices.

▪ Establish relationships with vendors, ensuring all are in compliance with insurance requirements.

▪ Reconcile vendor accounts to ensure payments are up to date.

▪ Monitor, research, and resolve AP discrepancies.

▪ Review and reconcile records of bank transactions.

▪ Process payment of traffic tickets online and/or forward disputes to in house attorney.

▪ Compile statistical, financial, accounting, or auditing reports and tables pertaining to accounts payable.

▪ Perform general office duties, such as filing, answering telephones, and handling routine correspondence.

▪ Process checks for mailing.

▪ Maintain master file for vendors and inventory.

▪ Comply with federal, state, and company policies, procedures, and regulations

Key Requirements:

• Detail-oriented and strong communication skills (email, phone).

• Results-oriented: the ability to resolve challenges and emergencies at a moments notice.

• Multi task-oriented: The ability to handle multiple projects at a time.

• Customer-focused with a can-do approach to problem-solving.

• Knowledge of administrative and clerical procedures.

• Knowledge of computers and relevant software applications.