Associate Director of Elementary Afterschool Programs

The Associate Director of Elementary Afterschool Programs will support the Director of Elementary Afterschool Programs in overseeing and managing the day-to-day operations and administration of elementary afterschool programs and summer day camp. Will also support the Director, Camp Twelve Trails as a leadership team member. This work will include administrative and operations-focused tasks.

LOCATION:

• YM&YWHA of Washington & Inwood: 54 Nagle Ave, New York, NY 10040.
• Camp Twelve Trails: 44 Henry Kaufmann Rd, Orangeburg, NY 10962 (transportation provided from the YM&YWHA).

JOB RESPONSIBILITIES:

Be Me After School Program at the Y:

• Assist the Director of Elementary Afterschool Program with all aspects of administrative and day-to-day program operations, including but not limited to:
  • Maintain database and ensure that all required registration, health, and program paperwork is completed and up-to-date for all program participants.
  • Create and update rosters for busing, homeroom, activity periods, and late care.
  • Create a monthly Newsletter showcasing program highlights, important dates and other Y Programs.
  • Manage data tracking systems for enrollment and daily attendance for Elementary Programs in a timely and accurate manner.
  • Coordinate communication of absences, special programming, and other updates with families.
  • Monitor and maintain all program inventory, and work with the Director of Elementary Afterschool Programs and Managing Director of Youth and Recreation to place supply orders when needed.
  • Manage data collection and reporting for CACFP grant.
  • Oversee the purchasing of snack and creation of weekly snack menu ○ Conduct all dismissal procedures daily.
• Assist the Director of Elementary Afterschool Programs in ensuring the program is in compliance with DOH SACC requirements and guidelines.
• Assist the Director of Elementary Afterschool Programs with HR paperwork and filing for all elementary afterschool staff hiring, including managing staff training roster.
• Assist the Director of Elementary Afterschool Program with all aspects of programmatic planning, including but not limited to:
  • Oversee lesson planning for group leader-led activities and support activity specialist in curriculum development.
  • Manage Friday Club including club development, lesson planning, sign-ups, staffing, and rosters.
  • Organize and execute special events, including activity planning, material ordering, facilities management, and scheduling.
  • Support School’s Out and Half days.
  • Assist in planning and implementation of Fall and Spring Showcase.
  • Assist in managing daily staffing.
  • Help implement Program Quality Assessments co-facilitate bi-weekly staff meetings and monthly training.
  • Circulate program spaces to provide proactive and reactive support during Be Me.
  • Facilitate transitions during after school.

Camp Twelve Trails:

• Assist Camp Leadership with administrative and day-to-day program operations.
• Maintain database and ensure that all required health forms are up-to-date for all program participants before the program begins.
• Create and update rosters for busing, groups, and extended care.
• Manage daily attendance for campers and staff.
• Monitor and maintain all program inventory and work with Camp Leadership to place supply orders when needed.
• Manage the main office phone line and email during the camp season and ensure messages are relayed to the appropriate team member.

POSITION TYPE/EXPECTED HOURS OF WORK:

• Full-time, in-person position.
• 40 hours per week, 8-hour workday (not including half an hour unpaid lunch):
  • September- June: Monday- Friday 10:00 - 6:30 on-site at the Y.
  • June - August: Monday - Friday 8:30 - 5:00 on-site at Camp Twelve Trails; additional hours may be required during the summer season.

COMPENSATION & BENEFITS:

• Annual Salary of $55,000.
• Generous Paid Time Off (PTO) and competitive benefits package: Health Insurance; Retirement Plan, Optional 403b Plan, Life Insurance, Flexible Spending Account, Commuter Benefit Plan, and Y Fitness Center Membership.

QUALIFICATIONS/REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Bachelor’s degree.
• Must have excellent time management skills, be flexible, be a team player, be open to feedback, be creative, and have excellent organizational skills.
• Excellent written and verbal communication skills.
• Computer literacy, including experience with Google Workspace applications.
• Willing to work some evenings and Sundays as needed.

WORK AUTHORIZATION & CLEARANCE:

• Documentation of U.S. citizenship or eligibility to work in the U.S.
• Must pass the background check, medical tests, fingerprinting through the Department of Health & Department of Education, and other pre-employment requirements.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Additional functions and responsibilities may change or may be assigned.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

YM & YWHA of Washington Heights & Inwood provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law.

Established in 1917, the YM & YWHA of Washington Heights and Inwood (the “Y”) is a not-for-profit Jewish Community Center that welcomes people of all backgrounds and beliefs. We offer a wide range of educational, recreational, and social service programs to enhance the quality of life of our clients. From top-notch early childhood education and youth development programs to innovative older adult services, there’s always something for everyone at the Y!