General affairs coordinator

Job Description

Global trading SOGO SHOSHA, NY branch seeks General Affairs Coordinator to play a key role in supporting the smooth operation of corporate services for the New York office and the wider Americas region. This position will assist with the Corporate Travel Program and oversee the planning and execution of internal and external events that support both business objectives and employee engagement.

General Affairs Coordinator ($73,000-$90,000)

9-5, M-F Hybrid work style- Minimum 2days/week onsite.

No visa sponsorship is provided.

Duties/Responsibilities

General Affairs Operations

Partner with Finance and the General Affairs Operations Manager on expense tracking, invoice processing, reporting, and budget reconciliation.

Manage Concur travel bookings and expense processing for the General Affairs team.

Support special projects, including research, data collection, and preparation of recommendations for leadership review.

Purchasing of supplies and company branded items.

Manage offsite document retention.

Assist with ad hoc projects as assigned.

Event Management

Assist in the planning, budgeting, and execution of employee engagement events in the New York office.

Support business groups with logistics for conferences, meetings, and corporate functions.

Handle vendor relationships, negotiate contracts, and ensure delivery of high-quality service within budget.

Collaborate with internal stakeholders to align events with business objectives and maximize participation.

Corporate Travel Management

Assist General Affairs along with corporate travel consultant to oversee booking platforms, manage unused tickets and cancellations, and support emergency travel needs to drive cost savings and enhance traveler experience.

Monitor travel activity and ensure adherence to corporate travel policies.

Provide reporting and analysis on travel spend, identifying trends and opportunities for process improvements.

Guide employees regarding travel policies, rules, and best practices.

Proficiency in Microsoft Office Suite; experience with corporate travel booking tools (e.g., Concur) strongly preferred.

Exceptional organizational, problem-solving, and multitasking abilities.

Strong interpersonal and communication skills, with the ability to engage and influence stakeholders at all levels.

High level of discretion and professionalism in handling confidential information

Proven vendor negotiation and contract management skills

Education, Certification And Experience

Minimum 3years of experience in Office Services, General Affairs, or Hospitality Operations.

Bachelor’s degree in business administration, hospitality, or related field (or equivalent relevant experience).

Experience with budgeting, expense reconciliation, and financial reporting.

To apply, please email your resume to [email protected]