Administrative Assistant

Job Title: Administrative AssistantJob Description

We are seeking a dedicated Administrative Assistant to join our team. The successful candidate will answer and direct incoming phone calls and emails in a professional manner, prepare, edit, and distribute correspondence, reports, and other documents, and maintain organized electronic and physical filing systems. This role also includes ordering and managing office supplies, coordinating with vendors, assisting with data entry and basic reporting, and supporting internal teams with various administrative and clerical tasks. Handling confidential information with discretion and assisting with special projects as assigned are also key aspects of this role.

Responsibilities

• Answer and direct incoming phone calls and emails professionally.

• Prepare, edit, and distribute correspondence, reports, and other documents.

• Maintain organized electronic and physical filing systems.

• Order and manage office supplies and coordinate with vendors as needed.

• Assist with data entry and basic reporting.

• Support internal teams with administrative and clerical tasks.

• Handle confidential information with discretion.

• Assist with special projects and additional duties as assigned.

Essential Skills

• 1-3 years of administrative or office support experience preferred.

• Proficiency in Microsoft Office (Word, Excel, Outlook).

• Strong written and verbal communication skills.

• Excellent organizational skills and attention to detail.

• Ability to multitask, prioritize, and meet deadlines.

• Professional demeanor and strong customer service skills.

• Ability to work independently and as part of a team.

Additional Skills & Qualifications

• Familiarity with scanning and filing processes.

• Experience with Excel data entry.

Work Environment

The work environment consists of a team of about 10 people in the office. The working hours are Monday to Friday, on-site from 8:00 AM to 4:30 PM. This role is an urgent backfill for the team.

Job Type & Location

This is a Contract to Hire position based out of Brentwood, NY.

Pay and Benefits

The pay range for this position is $18.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Brentwood,NY.

Application Deadline

This position is anticipated to close on Mar 30, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.