Administrative assistant

Resilient Self Therapy, a small group psychotherapy practice, is seeking a reliable and detail-oriented Part-Time Administrative Assistant to join our team. This position is a 1099 contractor role with flexible scheduling (occasional synchronous meetings), ideal for someone who enjoys organization, supporting a team, and managing a variety of administrative tasks. A perfect opportunity for stay at home parents, empty nesters, students pursuing a career in the mental health industry, or someone looking for a flexible part time side gig.

Applicants based between the Capitol Region and NYC area are preferred, with emphasis on Ulster, Greene, Columbia, and Dutches Counties. This is a remote position; however, the ideal candidate would understand the geography and culture of the areas in which we practice in.

Responsibilities

The Administrative Assistant will provide comprehensive support across the practice, including:

● Meeting Support (agenda prep and note taking)

● HR Support & Compliance (admin support to onboarding and off boarding & NYS Employer/HIPAA compliance)

● Finance & Billing (monthly superbills, good faith estimates, EOM reporting)

● Marketing & Communications (Design and content for marketing materials, strategic thinking)

● General Administrative Tasks (maintain internal documents, troubleshoot basic tech issues, special projects as assigned)

Qualifications

● Prior administrative or office support experience (healthcare or private practice setting a plus)

● Strong organizational and communication skills as well as attention to detail

● Proficiency with Google Workspace, Canva, Mailchimp, and other online platforms

● Comfortable learning new systems (Acuity, TherapyNotes, etc.)

● Experience with google analytics and managing social media accounts a plus

● Reliable, proactive, and able to work independently while managing deadlines

About Us

Resilient Self Therapy is a warm, professional, and collaborative psychotherapy practice committed to supporting adult individuals and couples with compassionate, evidence-based care. Our team values clear communication, respect, and balance — and we’re looking for someone who will not only help us keep things running smoothly behind the scenes but take initiative in enhancing our administrative and marketing systems.

To Apply

Please send your resume to [email protected] with the subject line: Part-Time Administrative Assistant Application as well as complete our application form.

Job Type: Part-time

Pay: $20.00 - $25.00 per hour

Expected hours: 5 per week

Benefits:

• Flexible schedule

Work Location: Remote