Legal Administrative Assistant

Title: Legal Administrative Assistant

Permanent Position

Schedule: Hybrid

Location: White Plains, NY

Salary Range: $55000 - $68000

Increase your chances of an interview by reading the following overview of this role before making an application.

Position Overview:

We are seeking a highly organized and detail-oriented professional to support a fast-paced, high-intensity legal environment. This role requires close collaboration with attorneys, clients, and internal teams. The ideal candidate is proactive, adaptable, and possesses strong communication and multitasking abilities.

Key Responsibilities:

• Conduct client intake processes, including gathering initial information, opening new matters, and coordinating with attorneys and staff
• Prepare and distribute engagement letters, track retainers, and maintain accurate billing records
• Enter, review, edit, and finalize attorney time records; generate and send client invoices
• Manage accounts receivable, including collections and payment tracking
• Maintain case files, calendars, and workflows to ensure deadlines and deliverables are met
• Communicate professionally with clients, court personnel, and internal departments
• Provide administrative support to attorneys, including scheduling and organizing case documentation

Qualifications:

• 3–5 years of relevant experience in a legal administrative, billing, or client services role (family or matrimonial law experience preferred)
• Strong organizational and time management skills with exceptional attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Proficiency in Microsoft Office (Word, Excel, Outlook) and familiarity with legal billing xrczosw or case management systems
• Professional, team-oriented mindset with a willingness to support broader team needs

Benefits Disclosure:

• “Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.”