Administrative Assistant

We are seeking a proactive and experienced Administrative Assistant to support day-to-day operations through advanced administrative work. This full-time, on-site position involves reviewing documents, entering and tracking data, creating purchase orders, processing payments, and serving as a communication link between internal teams and external stakeholders. The ideal candidate will be highly organized, tech-savvy, and capable of handling sensitive and complex administrative tasks with minimal supervision.

Key Responsibilities:

• Document Review & Processing: Review incoming documents for completeness and accuracy; assist with preparing, organizing, and maintaining official records and documentation.
• Data Entry & System Updates: Enter and maintain accurate data in internal systems; track relevant metrics and ensure records are current and consistent.
• Purchase Order Creation: Generate purchase orders in accordance with internal procedures and vendor agreements; ensure all documentation aligns with budget and approval workflows.
• Invoice & Payment Processing: Coordinate timely processing of vendor invoices, track payment status, and resolve discrepancies with internal teams and external vendors.
• Stakeholder Communication: Serve as a point of contact for internal departments and external partners; communicate clearly and professionally across teams.
• General Administrative Support:
  • Assist with meeting coordination and scheduling.
  • Maintain digital and paper filing systems.
  • Support other team members with special projects and administrative needs as assigned.

Qualifications:

• Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Experience: Minimum of 3 years of administrative experience with demonstrated success in more complex office functions, such as purchase order creation and invoice processing.
• Skills:
  • Advanced organizational and time management skills.
  • Strong attention to detail and ability to independently identify and correct errors.
  • Proficient in Microsoft Office Suite and capable of learning internal systems.
  • Experience with procurement, billing, or financial tracking systems a plus.
  • Excellent communication and interpersonal skills.
  • Able to manage competing priorities and adapt to a fast-paced environment.
  • High degree of discretion in handling confidential information.

Employment decisions at Future Tech Enterprise, Inc. will be based on merit, qualifications, and abilities. Future Tech Enterprise, Inc. does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.