Accounts Payable Vendor Relations Specialist

Goldberg Segalla, a dynamic and collaborative law firm with a national presence, seeks a highly motivated and organized individual to join its team as an Accounts Payable Vendor Relations Specialist in its Buffalo office. The Accounts Payable Vendor Relations Specialist plays a critical role in optimizing vendor relationships and ensuring the seamless processing of the firm’s vendor invoices. This position is pivotal in driving efficiency and accuracy within the Accounts Payable function, contributing to the overall financial health of the organization.

ESSENTIAL JOB FUNCTIONS:

• Cultivate and maintain strong relationships with vendors to ensure timely receipt and processing of statements within the Accounts Payable department.
• Proactively communicate with vendors to address and resolve past due invoices, ensuring minimal disruption to operations and contributing to the firm’s operational excellence.
• Track and log all correspondence regarding vendor statements, identify internal and external trends, and investigate areas for process improvement, driving strategic initiatives for enhanced efficiency.
• Provide professional and exceptional customer service to both internal staff and vendors, fostering a collaborative and supportive environment.
• Work with high-volume vendors to establish and refine invoicing and statement processes, enhancing overall efficiency.
• Ensure timely and accurate execution of weekly departmental check runs, including final preparation and distribution.
• Work closely with Accounts Payable Specialists regarding vendor accounts, invoices, discrepancies, and time sensitive items.
• Stay informed about departmental and firm policies and procedures to ensure compliance and appropriate handling of tasks.
• Monitor the Accounts Payable mailbox for payment inquiries from internal staff and vendors and promptly provide payment statuses or discrepancy resolution.
• Educate and assist internal staff on Accounts Payable and firm policies and procedures when necessary. Fostering a knowledgeable and customer service driven team.
• Collaborate closely with other departments within Finance Business Services and across the firm, demonstrating strong team-building skills and contributing to cross-functional strategic initiatives.
• Participate in weekly meetings with the Accounts Payable leadership to discuss workflow, account statuses, and departmental procedures and policies.
• Undertake special projects assigned by the Accounts Payable Supervisor, contributing to the continuous improvement of the Accounts Payable function and supporting the firm's strategic initiatives.

REQUIRED SKILLS/ABILITIES & EXPERIENCE:

• Minimum of (2) years of Accounts Payable and/or accounting experience preferred

• Knowledge of Aderant applications preferred
• Strong analytical skills to identify trends, investigate areas for process improvement, and drive strategic initiatives
• Excellent verbal and written communication skills to effectively interact with vendors and internal stakeholders
• Experience in identifying and implementing process improvements to enhance efficiency
• Exceptional customer service
• Proficiency in Excel, including experience with formulas, sorting/filtering data, and cross-referencing information across multiple sheets

• Comfortable working in a fast pace, deadline driven environment

• Strong attention to detail and accuracy

• Strong organizational and time management skills

• Ability to work independently within general guidelines and minimal supervision

• Ability to respond to internal or external inquiries, including those of a sensitive, confidential, or adversarial nature
• May be requested to work beyond normal work hours and weekends for special projects
• Works well in a team environment

Benefits:
The hourly range for this position is $21.00- $27.00. Actual pay may be adjusted based on experience and other job-related factors permitted by law. This position also offers bonuses, and a full benefits package. Our benefits package includes, but is not limited to, health insurance, dental insurance, life insurance, a 401(k) plan, flexible spending, and more.

Goldberg Segalla isn’t merely a business—we’re a community. We value the diversity of our team and strive to create a collaborative and enjoyable culture for everyone, where leadership is rewarded, and efficiency, mutual respect, and working together for the common good are traits we all embody.

Goldberg Segalla is a national civil litigation firm with offices spanning major metro markets across the U.S., providing strategic coverage wherever our clients do business. As a firm of experienced litigators and trial attorneys, Goldberg Segalla's capabilities span business and commercial disputes, employment and labor, insurance coverage, product liability, and more. Today, our more than 400 attorneys are trusted counselors to public and private clients in key sectors and industries including construction and energy, transportation, manufacturing, retail and hospitality, and insurance.