Administrative Assistant

Administrative Assistant

Compensation: $23/hr-$30/hr
Location: New York, NY (Fully Onsite)

Position Overview

Our client is seeking a professional, organized, and personable Administrative Assistant to support daily office operations and serve as a key point of contact for employees, visitors, customers, and leadership. This role requires someone who thrives in a fast-paced environment, enjoys multitasking, and takes pride in creating a positive and efficient workplace experience.

The ideal candidate is proactive, detail-oriented, and comfortable supporting multiple departments while working closely with executive leadership.

Key Responsibilities

Office Administration

• Answer and direct incoming phone calls.
• Greet visitors and maintain a welcoming office environment.
• Schedule appointments and maintain calendars.
• Schedule and coordinate meetings and conference room arrangements.
• Coordinate inbound and outbound office calls, mail, and shipments.
• Collate and distribute incoming mail.

Communication & Documentation

• Prepare and distribute communications, including emails, memos, invoices, reports, and correspondence.
• Write and edit business communications, letters, reports, and documents.
• Create and maintain organized filing systems, both electronic and physical.

Office Operations

• Coordinate and organize day-to-day office activities.
• Monitor and maintain office supply inventory.
• Keep common areas stocked and organized, including office pantry supplies.
• Assist with office logistics and general administrative support.

Executive & Team Support

• Provide administrative support to executive leadership, including the CEO.
• Assist with special projects and initiatives as assigned.
• Coordinate lunch orders and other executive support activities.
• Support HR with scheduling interviews, meetings, and transportation arrangements.
• Help facilitate communication between customers, technical support teams, and internal departments.

Qualifications

• Bachelor's degree in Business, Marketing, Communications, or a related field.
• 2+ years of experience in a client-facing role, preferably within a software or technology company.
• Strong communication and interpersonal skills.
• Ability to manage multiple priorities in a deadline-driven environment.
• Comfortable collaborating across multiple departments.
• Self-starter with excellent organizational skills and attention to detail.
• Strong multitasking and problem-solving abilities.
• Friendly, professional, and upbeat demeanor.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k)