Temporary AP/AR Associate

ABOUT KHAITE

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease.

Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details.

ABOUT THE OPPORTUNITY

We are looking for a Temporary AP/AR Associate (Maternity Leave Coverage) to join the KHAITE team. This role will report to the Finance Manager and will be based out of the NYC HQ offices. This role will support the Accounting team during a maternity leave, and will oversee day-to-day accounts payable operations while also supporting accounts receivable functions.

This position is ideal for a detail-oriented, hands-on accounting professional who thrives in a fast-paced, growing luxury environment and can ensure accuracy, timeliness, and strong cross-functional communication across the organization.

ESSENTIAL DUTIES & RESPONSIBILITIES

Accounts Payable

• Own the full accounts payable cycle – from invoice intake and coding through approvals and payment execution


• Ensure timely and accurate vendor payments


• Maintain AP records and documentation in compliance with internal controls


• Reconcile AP subledger to the general ledger


• Support month-end close procedures related to payables


• Prepare weekly AP aging and cash disbursement reporting


• Manage vendor relationships and resolve invoice discrepancies


• Oversee employee expense reimbursements and credit card reconciliations

Accounts Receivable

• Coordinate the Accounts Receivable functions including billing, collections and bad debts reserve analysis


• Support invoicing for wholesale, ecommerce, and other revenue streams


• Monitor AR aging and follow up on outstanding balances


• Apply customer payments and reconcile AR subledger to the general ledger


• Partner with Sales and Operations to resolve chargebacks and discrepancies


• Assist with revenue reporting and month-end AR close procedures


• Keep records, invoices and bookkeeping records.


• Investigate payments that are unidentified.


• Investigate payments that are lost or anything that doesn’t go through correctly at the point of sale


• Various ad hoc analyses in support of key business decisions working with the Finance team

SKILLS & REQUIREMENTS

Interpersonal Skills:

• Strong organization and analytical skills


• Ability to work independently


• Excellent verbal & written communication skills


• Proven ability to multitask and prioritize

Education/Experience:

• 4+ years of experience in an Accounts Receivable/Finance Associate or similar accounting role, with experience in wholesale a plus


• Knowledge of RLM is a plus


• Bachelor’s degree in accounting or finance a plus


• Proficiency in Excel


• Proficiency in accounting systems and AP automation tools

Please note: This job description does not list all the duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.

OUR VALUES

• Creativity ~ We are always imagining, never imitating.


• Integrity ~ We do the right thing.


• Kindness ~ We value people and their ideas, so we act and speak with compassion.


• Agility ~ We move with intention, flexibility, and speed to stay ahead.


• Tenacity ~ We are insatiable. Our drive is relentless.

WE OFFER

The salary range is $27.00-30.00/hr . The rate of pay offered will be dependent upon the candidates' relevant skills and experience. Other benefits include medical, dental, and vision programs, a company bonus plan, employee discounts and perks, a 401k plan with employer match, and other ancillary benefits.

KHAITE is an equal opportunity employer. We want to offer an inclusive environment of mutual respect where we welcome diversity and all our employees feel included, developed, and heard. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. KHAITE recruits and recognizes all types of talent and singularities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

New York Pay Range

$27 - $30 USD