SY26-27 Founding Associate Director of School Operations

The Organization

Prospect Schools Is a High-performing, Intentionally Diverse (“diverse By Design”) K-12 College Preparatory Charter Network Serving Nearly 3,000 Students Across Seven Schools In Brooklyn. Prospect Schools Models Its Curriculum On The Renowned International Baccalaureate Program, a Rigorous Program That Raises The Level Of Academic Responsibility For Students While Preparing Them To Be Global Citizens. Our Experienced Team Is Dedicated To Our Mission To Prepare a Diverse Student Body To Have a Positive Impact On Society And Develop a Lifelong Passion For Learning, And Guided By Our Core Values

• Curiosity: Develop sound judgment and intellect by asking questions confidently and thinking critically
• Care: Support others by grounding every action in empathy while championing equity and inclusion
• Persistence: Grow and learn by solving problems with determination, creativity, and tenacity
• Passion: Succeed by approaching challenges with excitement, enthusiasm, and self-assurance

We have a vision to become the leading network of intentionally diverse schools where all students and educators can learn, work, and thrive. Find out more about who we are and what we believe by spending a few minutes reading our recently updated 2025 Annual Report , viewing this peek inside our schools , or reading some stories about our students and educators and graduate outcomes .

The Role

Prospect Schools is seeking an organized, flexible, and mission-driven Associate Director of School Operations for our Founding Windsor Terrace campus to join us in support of our growing network of schools. The ideal candidate is fully dedicated to the mission of Prospect Schools and to supporting the success of our students and families. This person will report directly to the Director of Operations and be responsible for acting as a secondary leader of the school’s operations team and maintaining excellence in the school’s systems for safety, communications, and student information.

Job Responsibilities

Operational Leadership

• Create and maintain systems to sustain the functionality and aesthetics of the school facility, including partnering with our external custodial and security services vendor
• With the Director of School Operations, support work on the school budget to ensure consistent and accurate financial reporting
• Ensure school systems are built with an eye for equity for students, families, and staff
• Co-design and lead regular professional development sessions around operational priorities

Enrollment and Student Recruitment

• The Associate Director of Academic Operations owns the student recruitment process from start to finish and actively collaborates with the network Student Recruitment Team and Director of School Operations to ensure we meet our enrollment targets
• Coordinates and implements various recruitment and retention programs and marketing strategies for special events relating to reaching the school’s recruitment and retention goals.
• Advises students and families concerning the registration process.
• In collaboration with the Network Student Recruitment Team and Director of School Operations analyzes trends in recruitment and retention initiatives
• Develops and organizes both on-campus and off campus recruitment events.
• Processes student enrollment, transfer, discharge, and readmissions; arranges the preparation of related records and files; and communicates the process proactively with appropriate personnel including Principal, Directors and Counselors, etc. .

Student Records Management

• Utilizing ATS to execute work related to food service, transportation, state testing etc.
• Coordinate timely and regular updates of essential student data (biographical, demographic, assessment, medical and attendance, etc.) to ensure there is accuracy and fidelity across all student information systems (ATS, Infinite Campus, CAAS, Schoolmint, and paper records)
• Maintain student data in ATS and Infinite Campus
• Responding to record requests from teachers, parents, and outside social service and education providers.
• Support the academic team with drafting communication around promotion in doubt and other student related matters

Compliance

• Ensure we meet enrollment targets by BEDs Day
• Distribute and collect student lunch forms annually to ensure that we meet our annual free and reduce price lunch targets
• Immunizations - monitor student immunization rate via ATS, send letter to families of excludable students and pull reports to ensure we reach a 99% rate

Student Services Management

• Coordinating school meals including distributing and collecting annual applications, as well as liaising with the vendor for all meal accommodations
• Coordinating Student Transportation including the bi-annual Student Metrocard distribution and accounting and arranging bussing for students with special transportation needs

Student Attendance and Student Supports and Intervention

• Record and reconcile student absences in student information system
• Monitor attendance daily to report trends in attendance
• Generating daily, weekly and monthly attendance reports
• Develop a school-wide plan for promoting the importance of attendance and celebrating individual students and groups of students who meet attendance goals
• Facilitate monthly student attendance review meetings to present specific case information, interpret and uphold attendance policies, update team members and determine appropriate interventions.
• Work collaboratively with School Counselors, DSO and Assistant Principal to identify students and determine appropriate interventions.

Safety & Facilities

• Using the facilities rubric and In coordination with the Director of Operations ensure the building is clean each day to receive all stakeholders.
• In preparation for evacuation drills secure Certificates of Fitness FDNY F07: Fire and Emergency Drill Conductor and S95: Supervision of Fire Alarm System
• Ensure we are in compliance with annual evacuation drill requirements ( 6 evacuation drill and 2 soft lock down drills before December 1st and 4 drills in the spring)
• Ensure school scores 95% on the network safety pressure test

Candidate Requirements

• Bachelor’s Degree
• Close alignment with Prospect Schools’ mission
• A minimum of 3 years of operational experience is required, preferably in a school environment
• At least 1 year of leadership experience strongly preferred, preferably in operations or an adjacent field
• Strong project management skills across a variety of disciplines
• Collaborative spirit and skill
• Excellent communication skills
• Ability to adapt in a dynamic environment
• A minimum of a bachelor’s; master’s highly preferred

Salary

The salary for this role starts at $97,000, then increases based on years of experience. Our salaries are set through a lens of equity, and based on an individual’s skills, education, and years of experience relevant to the role. At Prospect Schools we remain committed providing competitive salaries

Our Benefits

• Medical, dental, and vision insurance
• Paid Time Off (PTO) or Paid Sick Time (PST) based on date of hire and hours worked per week
• 401(K) and Roth IRA with a 4% employer match with a 3-year vesting schedule
• Flexible spending accounts, including Transit Commuter Options, Health Care FSA and Dependent Care FSA options
• Ancillary insurance, including Basic Life Insurance, Accidental Death & Dismemberment Insurance, and Short-Term & Long-Term Disability Insurance
• Employee Assistance Program with free expert support services to assist with a variety of life issues

EEO And ADA Statement

Prospect Schools is an equal opportunity employer. We actively recruit, hire, and retain a diverse and inclusive staff. We do not discriminate on the basis of race, color, ancestry, national origin, religion, age, gender identity or expression, sexual orientation, disability, citizenship, marital status, pregnancy, veteran status, or any other status protected by applicable law.

Prospect Schools is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance you may contact us at: [email protected] .

The essential functions of this job are described above; they may be subject to change at any time due to reasonable accommodation or other reasons.