Contract to Perm Legal Administrative Assistant

About Our Client Our client is a leading global business law firm looking for a collaborative, results-oriented individual who enjoys working in a fast-paced environment and has exceptional problem-solving skills. Naviga has been engaged to recruit a Contract Legal Administrative Assistant to join their team.

What You Will Do

• Provide high-quality legal support to lawyers and business professionals in the disputes and transactions departments.
• Assist various department partners with overflow work as needed.
• Manage client billing, attorney travel, and client communication.
• Schedule meetings and calls using platforms like Teams and Zoom.
• Prepare expense reports and maintain calendars.
• Create and edit documents using Microsoft Word, Excel, and PowerPoint.
• Offer back-up assistance and coverage for other members of the client service team when they are out of the office.

Who You Are

• 2 years administrative experience in a law firm or professional services organization.
• Excellent verbal and written communication skills and strong interpersonal skills to interact with team members, lawyers, clients and other firm departments on a daily basis.
• Advanced Microsoft Office skills, including Word, Excel and PowerPoint, and the ability to learn firm-specific programs and software applications as required.
• Ability to perform advanced document formatting, conversions and redlining.
• Possesses strong practice area knowledge with the ability to understand legal terminology and documentation.
• Project management skills to appropriately to accomplish tasks and meet deadlines.
• Excellent time management, organizational and problem-solving skills.
• Solid document production skills, attention to detail, and ability to proofread for accuracy and content of work.
• Remains current in technical skills and practice area knowledge by taking offered online courses and attending organized meetings and training.
• High School or GED
• Bachelor's Degree or some college coursework strongly preferred

Why Join This Team?

• Headquartered in both Chicago, IL and London, England.
• Multi-Billion Dollar Business, Employing over 3600 Lawyers
• Culture includes individuals of high standards, providing support and collaboration throughout the business
• Work with a reputable global firm known for its excellence in professional services.

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About Naviga Recruiting & Executive Search Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. Our specialties include sales, marketing, finance/accounting and operations hiring. With a commitment to excellence and a deep understanding of market trends, Naviga Recruiting & Executive Search helps organizations build high-performing teams and navigate complex workforce challenges. Naviga Recruiting & Executive Search specializes in U.S. Hiring for Global Businesses.