Bookkeeper

JOB SUMMARY:

The Bookkeeper performs a variety of accounting tasks to assist the fiscal department in the processing of Accounts Payable, Accounts Receivable and Payroll transactions to ensure the proper and accurate preparation of all financial reports in compliance with policies, procedures, and contract requirements

 

JOB RESPONSIBILITIES for the day-to-day operations, include but are not limited to:

• Review and verify invoices and check requests for proper approval and supporting documentation
• Understanding of purchase order process including creating PO, entering invoices, applying payments and making necessary changes as warranted
• Attention to detail for appropriate coding and filing for multiple programs
• Maintaining current vendor files including vendor information forms, W-9’s, leases, contracts, and insurance certificates
• Reviewing vendor statements to ensure vendor accounts are current
• Researching and resolving invoice discrepancies and issues
• Processing checks weekly
• Assist with implementation of paperless purchase order and invoice tracking system
• Prepare and review year end 1099s for processing
• Coordinating credit card orders with non-fiscal staff as well as reconciling and processing monthly credit card payments and statements
• Maintaining open invoice, open encumbrance and invoice history reports
• Making regular monthly journal entries for transaction that occur outside of typical Accounts Payable, Cash Receipts and Payroll functions
• Processing and posting of all cash receipts to proper and associated accounts
• Providing supporting documentation for departmental and funder audits or reviews
• Meeting and reviewing all work with Program Directors, Fiscal Department and auditors, as needed
• Cooperating with other staff to maximize workflow, filing and other accounting duties as required.
• Maintaining an easy-to-follow filing system of all invoices, PO’s, vendor information, etc

 

QUALIFICATIONS/SKILLS:

High school diploma, Associates Degree or equivalent accounting experience. Effective communication and strong organizational skills. Attention to detail. Proficient in Microsoft Office. Knowledge of multi-funded not-for-profit accounting.

 

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Work Conditions may include exposure to inclement weather and noise. Position may require exposure to electronic equipment including computers, printers, fax, and copy machines and cleaning equipment. If position requires use of a motor vehicle, driving on city streets and/or highways, exposure to inclement weather and traffic; employees are to take all precautions and follow all laws while in these environments. This position requires constant punctuality and attendance at the job site.

RECAP, Inc. is an Equal Opportunity Affirmation Action Employer. We are a drug-free workplace and conduct pre-employment and periodic drug tests.