Accounts Payable Specialist

About Us:

Spear Physical and Occupational Therapy is the nation’s leading outpatient practice. With more than 60 clinics in the New York Tri-State Area and 25 years of experience, Spear provides unmatched access to physical and occupational therapy services. Spear’s reputation for excellence has been recognized by top medical, academic, and business communities, including accolades such as being named the nation’s top physical therapy practice twice by the American Physical Therapy Association and WebPT. Learn more about Spear’s history of excellence at spearcenter.com .

Position Overview:

Our centralized finance team supports all clinic operations and ensures smooth financial workflows at scale. We’re looking for an Accounts Payable Specialist to join our accounting team and help manage vendor payments, expenses, and audits with accuracy and professionalism.

Key Responsibilities:

• Process vendor invoices using Yooz AP automation and ensure timely coding, approvals, and entry into our ERP system.
• Process and ensure timely payment of all clinic rents (65+) and maintain rent payment tracker.
• Run weekly payment batches, including preparation and review of ACH, and check.
• Upload Positive Pay files to the bank and ensure check security.
• Monitor and manage the AP inbox, responding to vendor inquiries and routing internal questions appropriately.
• Maintain and update vendor records in the accounting system, including W-9 collection and compliance verification.
• Review and audit Ramp credit card expense reports, ensuring proper coding, receipt compliance, and adherence to internal policies.
• Assist with month-end close by preparing AP accruals and maintaining clean AP aging reports.
• Support the annual 1099 filing process, including vendor classification and reporting.
• Provide audit support by gathering AP and expense documentation as requested.
• Participate in process improvement initiatives to help scale the AP function as we grow.
• Assist with adhoc reporting requests/projects.

Qualifications:

• Associate degree in accounting or similar field
• 1–3+ years of experience in an Accounts Payable or general accounting role.
• Experience with multi-site or multi-entity AP operations preferred.
• Working knowledge of basic GAAP principles
• Strong understanding of AP workflows and internal controls.
• Familiarity with 1099 reporting
• Proficiency in accounting software (eg NetSuite, SAP, Quickbooks)
• Familiarity with Yooz, Ramp, or any AP and credit card automation tool a plus.
• Proficiency in Excel and strong organizational skills.
• Ability to manage multiple deadlines and a high volume of transactions.
• Detail-oriented, self-motivated, and eager to grow in a collaborative finance team.

What We Offer:

• Competitive compensation and benefits, including mental health support and professional development opportunities.
• Mental health benefits, including paid time off and support services through Journey Live & an employer-sponsored EAP program.
• Medical, Dental, Vision Benefits, and Commuter FSA Plan.
• 401(K) Safe Harbor Match: Spear will make a matching contribution equal to 100% of the first 3% of annual compensation, plus 50% of the next 2% of annual compensation. The total Spear matching contribution will not exceed 4% of your annual compensation.
• Generous paid time off, including PTO, Floating Holidays, Company Holidays, and Mental Health days.
• Commuter FSA Plans – pretax savings plans for travel to and from work.
• Employee Perks: discounted rates for entertainment, travel, fitness, insurance plans, etc. Gym membership discounts with Blink & Crunch Fitness.
• Company Events: Annual Summer Picnic and Holiday Awards Celebration.

$55,000 - $65,000 a year

Success Factors

The ideal candidate will embody SPEAR's core values of Service, Passion, Empathy, Accountability, Respect, Impact, and Teamwork. You put people first and help teammates and patients become the best versions of themselves.

SPEAR Physical Therapy is an equal opportunity employer committed to diversity in the workplace.