Scent Design Operations Coordinator

On-Board Services is hiring a Scent Design Operations Coordinator in New York, NY

For immediate consideration please send your resume to [email protected]

Subject Line: Position Title and State you are located



About Us:

On-Board Services, Incorporated is an on-site contract service provider for a local manufacturing entity providing full time positions to our employees. We offer benefits as well as 401k.



Position Details:

Title: Scent Design Operations Coordinator

Position Type: 3 month contract assignment with additional opportunity contingent upon performance and continued business need

Job Location : NY, NY

Shift: 1st Shift

Benefits : 401K, Dental insurance, Life Insurance, Medical Insurance, Vision Insurance, PTO

Compensation : $27.50/HR



Responsibilities

1. Evaluation Support

• Maintain cleanliness and organization of all evaluation spaces, including sink room, booths, and evaluation salon.
• Ensure towels, foamers, swatches, and sensory tools are clean, stocked, and ready for use.
• Prepare evaluation materials, including booth setup, dilutions, foamers, and required documentation.
• Assist with arm washes for PW projects.
• Manage and track inventory of evaluation packaging and supplies.
• Support panel testing by requesting samples, preparing and running evaluations, and consolidating results.
• Maintain the evaluation calendar, manage team invitations, and ensure scheduling alignment.
• Coordinate salon hair-washing sessions by:
  • Booking time slots
  • Communicating
  • Recruiting internal volunteers
  • Preparing required materials

2. Market Samples Management

• Order market samples for evaluations, CPAs, and foreign requests.
• Retrieve market products for customer presentations and ensure proper return and storage.
• Maintain and organize the market samples room, including managing an updated tracking system.
• Ensure all market samples are labeled with accurate purchase dates and documentation.

3. Market Product Gallery Support

• Prepare materials for smelling sessions related to new launches and Gallery updates.
• Partner with Marketing to gather product and brand information.
• Order relevant market products for Gallery updates and internal reviews.
• Prepare evaluation sheets, blotters, and supporting documentation for use.
• Capture session notes, organize insights, and upload information into the Gallery system.

4. Fine Fragrance Support

• Assist with smelling sessions for new Fragrance launches received by the team.
• Support the Consumer Fragrance team with designated sessions as needed.
• Prepare, organize, and document materials, blotters, and session outputs for reference.

5. Administrative & Operational Support

• Maintain team time-off schedules, ensuring visibility and workload alignment.
• Ship non-project-related international parcels, including preparing documentation, coordinating carriers, and tracking deliveries.
• Order and maintain general office supplies for the team.
• Coordinate shipping tax payments for international samples received.

Qualifications

• Performs a variety of administrative duties in support of one or more members of management and/or staff within a business or functional unit.
• Demonstrates knowledge of company and/or business practices, policies, programs, and product lines.
• Resolves routine and non-routine inquiries with professionalism and discretion.
• Provides administrative support including calendaring, document preparation and management, correspondence, travel arrangements, and meeting coordination.
• Maintains a high level of confidentiality and professionalism.

Apply Today!

On-Board was founded in 1976 by Robert L. Wilson to provide Engineering and Design services to the chemical manufacturing industry. Today, On-Board is a thriving privately held family of companies with services including: Consulting, Professional Engineering, Industrial Maintenance and Facility Management, Contracted Manufacturing and Production Services, as well as Temporary Staffing and Recruiting throughout North America.


The On-Board Family of Companies conducts operations through its Corporate Headquarters located in East Windsor, NJ along with Regional Offices in New Castle, DE and Wake Forest, NC. On-Board’s Mission is to provide “Flexible Service by applying the talents of our people, work processes and technology to meet our clients’ expectations in a Safe, Responsible and Dependable manner.”


On-Board Companies provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, religion, sex, national origin, age, disability or genetics.







JD# 25-00239

INDOJ