Administrative Assistant

Job Description

Job Description

We are looking for a dedicated Administrative Assistant to join our team in Brooklyn, New York. This long-term contract position offers an excellent opportunity to support the daily operations of a non-profit organization while utilizing your organizational and communication skills. The ideal candidate will be proactive, detail-oriented, and capable of managing various administrative tasks efficiently.

Responsibilities:
• Handle inbound and outbound calls professionally, ensuring clear and courteous communication.
• Respond to customer inquiries and provide exceptional customer service both over the phone and via email.
• Perform accurate data entry tasks to maintain and update organizational records.
• Manage email correspondence, including drafting, replying, and organizing messages.
• Schedule appointments and maintain calendars for staff and organizational activities.
• Use Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to create documents, presentations, and reports.
• Assist in coordinating and organizing meetings, including preparing agendas and taking minutes.
• Support the team with various administrative duties as needed, ensuring smooth daily operations.
• Maintain confidentiality and handle sensitive information with discretion.• Proven experience in administrative roles, preferably in a non-profit environment.
• Strong proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• High level of attention to detail and accuracy in data entry and correspondence.
• Customer service experience with a focus on professionalism and problem-solving.
• Ability to handle inbound and outbound calls with confidence and clarity.
• Strong organizational skills and the ability to schedule and manage appointments effectively.