Lease Admin Manager

Why DLC?
DLC is proud to be certified as a Great Place to Work and is driven by a strong culture and entrepreneurial foundation. DLC is one of the nation's leading owners and operators of open-air retail shopping centers and has expertise in all facets of commercial real estate. At DLC, our teammates make all the difference and we offer industry-leading training and career development to assure your success.

What We Offer:

• Compensation and Benefits:
  • Competitive pay
  • 401K company match
  • Medical, Dental, and Vision Insurance
• Work-Life Balance:
  • Hybrid work model
  • 20+ paid days off annually
  • 13+ paid holidays in addition to PTO
  • Paid parental leave
• Career Development:
  • Industry-leading training and development
  • Open door policy
  • Industry trade shows and event access
  • Mentorship program

About the Role:
Reporting to the VP of Property Accounting, the Lease Admin Manager will be highly collaborative, working cross-functionally with Legal, Asset Management, Property Management, Accounting, and Tenants to resolve issues, support strategic decision-making, and streamline lease-related processes. Skilled in CAM reconciliations, rent billing, critical date tracking, and reporting within fast-paced, high-volume environments.

Responsibilities :

• Monitor and manage monthly rent rolls, billing schedules, and recurring charges (e.g., base rent, CAM, taxes, insurance).
• Ensure accurate billing in accordance with lease terms as well as oversee annual rent increases, percentage rent calculations, and other lease-related billing.
• Coordinate and review annual Common Area Maintenance (CAM) reconciliations and ensure they align with lease terms.
• Oversee the process to prepare and distribute CAM/operating expense estimates and reconciliations to tenants.
• Generate lease administration reports, including critical date reports, rent rolls, lease abstract summaries, and vacancy reports.
• Work with property managers and legal teams to resolve lease disputes or concerns.
• Serve as the primary point of contact for lease-related tenant inquiries and issues.
• Support due diligence efforts for acquisitions, dispositions, and refinancing by providing lease data, estoppels, SNDA coordination, etc.
• Maintain and update lease data in property management software (MRI, Yardi, etc.).
• Identify process improvements to increase efficiency and accuracy in lease administration.
• Train and supervise lease administration staff of more than 8 individuals with some of the staff being offshore.

Soft Skills/Behaviors :

• Excellent oral and written communication skills to successfully engage with other departments to gather required information.
• Organized and reliable with strong analytical skills and attention to detail
• Strong interpersonal and communication skills
• Thrives in a fast-paced environment with the ability to prioritize, multi-task and manage tight deadlines
• Aptitude to learn new systems quickly
• High attention to detail.

Technical Skills :

• BS or BA Degree is required.
• 5+ years of lease administration experience.
• Experience in lease administration or reading/interpreting lease language a plus.
• Knowledge of the MRI, Yardi, LeaseProbe and VersaPay software preferred.

The expected salary range for this position is between $110,000 and $125,000. The actual compensation will be based on factors such as scope and responsibilities of the position, candidate's work experience, education/training, job-related skills, internal peer equity, market and business considerations and other factors permitted by law.

About DLC:
Founded in 1991, DLC has been one of the nation’s preeminent owners, operators, and managers of shopping centers. Our portfolio includes millions of square feet of attractive retail space and continues to expand as we complete additional acquisitions.