Senior Finance Executive

Senior Finance Manager / Executive

Central Nassau County – Long Island

Hybrid (3 days in office, 2 remote)

Our is a leading mid-sized law firm with offices around the Tri-state and Florida. They have an immediate full-time need for a Senior Finance Manager, working out of their central Nassau County office on Long Island. Reporting into the Chief Operating Officer, the right candidate will bring a strong accounting and financial reporting background, and possess strong law firm partnership accounting experience with exceptional leadership capabilities.

Essential Responsibilities

Financial Management & Law Firm Partnership Accounting

• Oversee all general accounting functions, including general ledger, financial reporting, month-end and year-end close, accounts payable, accounts receivable, trust accounting, fixed assets, bank reconciliations, payroll coordination, and cash management.
• Oversee accounting functions specific to law firm operations including, Client trust/IOLTA accounts, third-party e-legal billing systems, expense allocations, and work-in-progress (WIP) monitoring in coordination with Billing Department.
• Ensure compliance with all trust accounting regulations and ethical requirements.
• Prepare and review monthly, quarterly, and annual financial statements.
• Ensure timely and accurate financial reporting to firm leadership.
• Monitor financial performance and provide analysis, recommendations, and strategic insights.
• Coordinate annual audits and tax-related activities with external auditors and advisors.
• Work with Chief Operating Officer to develop and maintain internal controls and accounting policies to safeguard firm assets.
• Oversee monthly and quarterly fee participation calculations and distributions; address related attorney inquiries.
• Assist with budgeting and financial planning processes.

• Analyze billing realization, collections trends.

Benefit and Tax Administration

• Oversee and coordinate benefit-related audits, including the annual audit of the 401(k) Savings & Profit Sharing Plan.
• Prepare and review annual filings and compliance documents, such as Form 5500s for the Welfare Benefit Plan, 401(k) Savings & Profit Sharing Plan, and VIP Plan.
• Complete and submit annual and quarterly tax filings, including 1099s, sales and use tax returns, Commercial Rent Tax returns, PTET estimated payments, and state-specific filings such as NJ Annual Report.
• Coordinate quarterly and annual tax estimate payments (e.g., NJ, UBT) and manage the preparation and distribution of K-1s to partners, addressing related inquiries.
• Maintain compliance with all benefit and tax-related deadlines, extensions, and regulatory requirements, partnering with external accountants and advisors as needed.
• Assist with benefit administration, including data collection for insurance renewals, annual surveys, and supporting documentation for benefit plan reimbursements and audits.

Collaboration with Billing & Collections

• Collaborate with Billing, Accounting, and Collections to improve efficiency and revenue performance.
• Collaborate with collections personnel to monitor aged receivables and improve collection efforts.
• Support initiatives to streamline workflows, enhance reporting capabilities, and improve financial systems integration.

Leadership & Management

• Supervise and mentor accounting staff and departmental personnel.
• Provide leadership, coaching, training, and performance management to team members.
• Foster a collaborative, professional, and service-oriented environment.
• Evaluate staffing needs and assist with recruiting and onboarding accounting personnel.

Systems & Process Improvement

• Maintain and optimize accounting and financial management systems.
• Participate in financial software upgrades, implementations, and integrations.
• Develop reporting tools and dashboards for leadership use.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required; CPA preferred.
• Minimum of 7+ years of progressive accounting leadership experience, preferably within a law firm or professional services environment, with prior management/supervisory experience.
• Strong knowledge of law firm partnership accounting principles and practices, Trust/IOLTA accounting, and e-legal billing processes.
• Advanced knowledge of financial reporting, general ledger management, and Microsoft Excel.
• Experience with legal accounting software such as Elite, Aderant, SurePoint, or similar systems preferred.
• Demonstrated ability to collaborate with Billing, Accounting, and Collections teams, and to support executive leadership and partnership structures.

Key Competencies

• Strong leadership, team management, and interpersonal skills.
• Excellent analytical, problem-solving, and organizational abilities.
• Attention to detail, and ability to manage multiple priorities.
• Maintains confidentiality, professionalism, and a collaborative, solutions-oriented mindset.

Target salary range is $200,000 to $225,000. Actual pay will be adjusted based on experience and other job-related factors permitted by law.